HazRecord is a software product in active development. The Service is provided for workflow-assistance purposes and may contain errors, omissions, incomplete features, calculation issues, data-mapping issues, availability interruptions, or other limitations.

You understand and agree that HazRecord is not an official government filing system, regulatory authority, legal advisor, environmental consultant, emergency response tool, or substitute for professional judgment.

HazRecord is actively used to prepare and submit real regulatory filings. This means you should independently verify outputs rather than treat them as infallible — in the same way you would with any compliance tool, software-assisted or not.

You are solely responsible for reviewing, verifying, and confirming all chemical inventory information, SDS information, facility information, hazard classifications, thresholds, calculations, reports, exports, filings, submissions, deadlines, and compliance decisions.

HazRecord may assist with organizing information and preparing materials, but you remain responsible for determining whether your facility is subject to any reporting requirement and for ensuring that any submission to a federal, state, local, tribal, fire, emergency planning, or other authority is complete, accurate, timely, and accepted.

You should consult qualified legal, environmental, EHS, regulatory, or other professional advisors before relying on information generated through the Service.

As a final check before submitting any export to a regulator, we strongly suggest independently validating the file — for example, by importing it into the EPA’s Tier2 Submit software — to confirm it opens and validates as expected. HazRecord is continually improving the accuracy of its own validation and regulatory checks, but this kind of independent verification remains good practice for any compliance filing, regardless of which tool prepared it.

HazRecord generates exports (including .t2s files) and, where you choose to use it, transmits submissions on your behalf based on the data you have entered. HazRecord does not control, and cannot guarantee, whether a state agency, SERC, LEPC, fire department, or other recipient accepts, processes, or correctly receives a given submission. Confirming receipt and acceptance with the relevant authority remains your responsibility.

You own your data. As between you and HazRecord, you retain all right, title, and interest in the facility, chemical, SDS, contact, and related information you submit to the Service (“Customer Data”). Nothing in these Terms transfers ownership of Customer Data to HazRecord.

License to operate the Service. You grant HazRecord a worldwide, non-exclusive license to host, copy, process, transmit, back up, and display Customer Data as reasonably necessary to provide, secure, maintain, and improve the Service, and to comply with law.

Aggregated and de-identified data. You agree that HazRecord may create, use, and retain data derived from Customer Data and from your use of the Service that has been aggregated and/or de-identified so that it does not identify you, your organization, any facility, or any individual, and cannot reasonably be used to do so. HazRecord may use such aggregated or de-identified data for any lawful business purpose during and after the term of your subscription, including operating and improving the Service, producing industry benchmarks, trend analyses, statistics, and research, and developing and commercializing data products and services derived from such data.

Identifiable data is only shared at your direction. HazRecord will not disclose Customer Data in a form that identifies you or your facility to any third party except: (a) to the sub-processors listed in our Privacy Policy, solely as needed to operate the Service; (b) to regulatory recipients (SERC, LEPC, fire department, or similar) when you direct a filing or transmission through the Service; (c) under any optional program you expressly opt into through a separate, affirmative consent within the Service (for example, a future program to share verified compliance information with a party you designate, such as an insurer) — participation in any such program is never required to use the Service and can be withdrawn prospectively at any time; or (d) where required by law or legal process.

Survival. The rights in this Section relating to aggregated and de-identified data survive termination of your account. Deleting your account removes your identifiable Customer Data as described in the Privacy Policy; it does not require deletion of previously created aggregated or de-identified data that no longer identifies you.

Paid plans are billed annually, starting on the date you subscribe (not on a fixed calendar date), unless your plan’s pricing page states otherwise. Each subscription provides twelve months of access from your billing date and renews automatically for successive twelve-month terms unless cancelled.

You may cancel at any time. Cancelling stops future automatic renewal — your access continues through the remainder of your current paid term, and your current term is non-refundable, including for partial or unused periods.

To the maximum extent permitted by law, the Service is provided “as is” and “as available,” without warranties of any kind, whether express, implied, statutory, or otherwise, including warranties of accuracy, completeness, reliability, merchantability, fitness for a particular purpose, non-infringement, uninterrupted availability, or error-free operation.

To the maximum extent permitted by law, HazRecord and its operator will not be liable for any indirect, incidental, consequential, special, exemplary, punitive, or similar damages, including lost profits, lost revenue, loss of business, loss of data, regulatory penalties, fines, failed filings, missed deadlines, business interruption, or compliance-related losses arising out of or related to your use of or inability to use the Service.

To the maximum extent permitted by law, HazRecord’ total liability for any claim arising out of or related to the Service will not exceed the greater of: (a) the amount you paid to HazRecord for the Service during the three months before the event giving rise to the claim; or (b) $100.

These Terms are governed by applicable law without reference to any specific state’s choice-of-law rules, pending formal designation of a governing jurisdiction as the business completes its formation and operating structure. This section will be updated once that determination is finalized.

We may update these Terms as the Service evolves. Continued use of the Service after an update constitutes acceptance of the revised Terms. For material changes to Section 3 (Your Data), we will provide notice within the Service or by email before the change takes effect.

Questions about these Terms: info@hazrecord.com